Extraordinary General Meeting

Members vote on the Club's financial future at a Board of Governors-convened Extraordinary General Meeting (EGM).

As detailed by Club leaders at the town hall on March 16, the effects of the ongoing COVID-19 pandemic on Club finances have been deep.

As part of a plan to place the Club on a more fiscally sustainable footing, the Board is seeking approval from Voting Members on the following proposals:


  • To increase monthly membership dues, fees for vacant Company memberships and Life membership daily fees and to enable up to 500 Members to prepay three years of monthly membership dues and biannual seasonal assessments at their current rate and in advance of the proposed dues increase.

  • To establish a building maintenance fund and to eliminate the biannual seasonal assessment by incorporating it equally into 12 months of monthly dues.

EGM Related Information

Resolution Information - English

Resolution Information - 日本語

Frequently Asked Questions - English

Frequently Asked Questions - 日本語


In the video below, Michael Benner, the Club's representative governor, explains the Club's financial position and the Board of Governors' plan to put the Club on a more sustainable footing.



  • Apr 13 (12pm): Online voting registration deadline
  • Apr 13 (evening): Advance online voting opens
  • Apr 21 (10pm): Voting registration deadline
  • Apr 27 (10pm): Advance voting closes

While general meetings are open to all Members, only registered Voting Members are able to vote.

For the first 15 minutes after the meeting has been called to order, Voting Members will be able to vote either by proxy or in person. Only those Members registered to attend the EGM in person may stay.

The result of the ballot will be announced after voting has ended.


  • 6:30pm
  • New York Ballroom & online
  • Members only
  • Limited socially distant seating available
  • Meeting streamed via Zoom (registration)

Other events you may also like...

Dec 5

Pearl Sale

Beate Sirota Gordon and Haru Reischauer classrooms | Price: see details

Dec 10

Cub Scout Meeting

Toko Shinoda and Yukiko Maki classrooms | Free

Dec 11

Luxury Leather Sale

Beate Sirota Gordon and Haru Reischauer classrooms | Price: see details

Dec 19

Boy Scout Meeting: Court of Honor

Activity Rooms | Free